Alternatives guide

Best Todoist Alternatives

Updated Sep 19, 2026 5 alternatives compared

Todoist

The one you're replacing Freemium

When work is scattered across memory, email, and sticky notes, Todoist turns it into a clear daily list without demanding a complex setup.

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The essentials

All 5 at a glance

Todoist included for comparison — click any alternative to jump to its full breakdown below.

Alternative Pricing License Built for Founded Best for
Todoist Current $5.00Freemium Proprietary Startups Small Business 2007 The one you're replacing
ClickUp $7.00Freemium Proprietary Startups Small Business 2017 Configurable team task management
Sunsama $20.00Paid Proprietary Startups Small Business 2013 Calm daily task planning
Motion AI $19.00Paid Proprietary Startups Small Business 2019 AI-powered task scheduling
Trevor AI $0.00Freemium Proprietary Startups Small Business — Calendar-based personal planning
Coda $10.00Freemium Proprietary Startups Small Business 2019 Custom collaborative task systems
The shortlist

Every alternative, ranked

Filter by pricing model or license — every entry is one we’d consider a real replacement.

Showing 5 alternatives

Top alternative

ClickUp

Freemium Proprietary

Teams juggling projects, documents, and recurring workflows reach for ClickUp when they want one highly configurable workspace instead of several disconnected tools.

Switch Task Views Workflow Automations Write Collaborative Docs Native Time Tracking
0
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Sunsama

Paid Proprietary

Independent professionals and remote teams reach for Sunsama when a normal to-do list stops them from planning a realistic day. It is especially good at combining tasks, meetings, and time estimates in one calm daily routine.

Plan the day Calendar timeboxing Pull in assignments Focus mode
0
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Motion AI

Paid Proprietary

Motion uses AI to build a workable daily schedule from your tasks, meetings, deadlines, and available focus time.

Rebuild Daily Plans Unified Calendar Create Booking Pages Project Workspaces
0
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Trevor AI

Freemium Proprietary

Trevor AI is a personal planning app that turns tasks into scheduled calendar blocks. It is particularly good at making an ambitious to-do list fit around meetings and limited working hours.

Generate a day plan Unified planning timeline Set task durations Focus Mode
0
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Coda

Freemium Proprietary

Turning scattered docs, spreadsheets and task boards into one working system is the job Coda tackles. It is especially good at building collaborative trackers and lightweight internal apps without conventional coding.

Build relational tables Automate routine actions Packs and integrations Create synced views
0
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Before you switch

Should you replace Todoist?

Why people stay 5

  • Keyboard shortcuts make high-volume task triage unusually efficient
  • The interface stays readable even after projects and tasks accumulate
  • Typing dates is quicker than working through scheduling dialogs
  • Sync is generally quick and dependable across devices
  • Recurring tasks handle most household and work routines cleanly

Why people switch 4

  • The free tier becomes cramped once projects multiply
  • Reporting and workload views are too shallow for project-heavy teams
  • Complex filters require memorizing a query language
  • Dependencies, Gantt planning, and resource management are largely absent

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